Booking
Each school is expected to fill 8 places minimum, however, the more you can bring the better! There are no specific requirements for the number of snowboarders and skiers, or number of girls/boys though we would like to place emphasis on the ISSC being co-ed. If you believe it is going to be difficult to fill spaces then we will aim to combine your school with another if appropriate, or do our best to accommodate you regardless if this applies to your school, please discuss this with us as soon as possible.
Deposits and Schedules
All deposits are strictly non-refundable. Please make this clear to all party members. After receipt of the first deposits of £350 per person, we ask for second deposits of £350 per person six weeks later. The final balance of the trip is due at least 10 weeks prior to departure. We ask that these schedules be strictly adhered to. Halsbury Ski reserves the right to pass on to the client additional costs incurred through late receipt of deposits. We accept payment via bank transfer or cheque payment. Please make all cheques are payable to “Halsbury Travel”. Halsbury Ski also requests you send one cheque from the school and not multiple cheques from parents.
Accommodation
We aim to provide high standards of food and accommodation for all our school groups. All rooms for students are en-suite and multi-bedded. We will aim to provide twin rooms for staff places at no additional cost; however, this is subject to availability and gender breakdown of the staff. Single rooms are charged at a supplement on request and are subject to availability.
Free Staff Places
We are providing a 1:8 free place ratio for your tour, which includes shared accommodation for the teachers. Free places are based on group numbers divisible by the ratio, e.g. 8 or 10 paying passengers. Should your group size decrease through any cause we reserve the right to limit the free places in accordance with that group size. We will aim to help our clients in any way to retain group numbers and staff places. Pro-rata rates can be supplied for free places if required.
Pupil and Teacher Information
We require a full list all group names, skiing experience and passport details up to a minimum of 1 month prior to departure. You will be sent the necessary spreadsheet to complete the sooner you
are able to get this to us the better.
Administration Fees
After payment of the first deposits, all changes to dates and party names will be met with a £20 administration fee. Late additions to the party will also incur a supplement at the discretion of Halsbury Ski.
Flights
Halsbury Ski will endeavour to provide the best flight routes and times for your trip, however, all flight times and routes are subject to availability and cannot be guaranteed. Flight details will be provided as soon as possible, though this may not be until after confirming the booking. Information will be passed to clients as soon as possible. Low fares airlines booking procedures often stipulate charges for passenger name changes and additional administration. Halsbury Ski reserves the right to pass on extra charges in accordance with those stipulated by the airlines in the event that they are incurred as a result of the client’s actions.
Price Guarantee
All prices are fully guaranteed against fuel surcharges and taxes if booking procedures are adhered to. In the event that the booking procedures are not adhered to, Halsbury Ski reserves the right to re-cost the trip if necessary.
At Halsbury Ski, we understand the complications and difficulties of running a school trip. We aim to provide you with a service that makes running the trip as easy as possible. In order to do this, it is essential for you – the party leader – to provide us with as much information as possible as well as keep in constant communication throughout the booking. We also require notice of any changes you wish to make to the booking as soon as possible. Please note; some changes may be deemed too close to the departure date and therefore may not be possible.
Does Halsbury Ski Have Any Risk Assessments Available for the Schools?
On request Halsbury Ski will provide a risk assessment for travel and other off-mountain activities, accommodation, ski races, and will also provide a copy of our Safety Management System, which covers our operating procedure.
Will Halsbury Ski Supply the Name of the Various Operators and Emergency Contact Numbers?
The hotel numbers and the transport company details will be handed out on the risk assessments.
Is the Hotel Secured at Night and Are There Staff on Duty All Night? How Far Will the Staff Involved be Sleeping from the Pupils?
All external doors are locked at night, and there will be at least 1 member of staff on each floor with the pupils.
Will We Receive a Detailed Itinerary?
These will be released with the booking schedule
